This information is copied from all-faculty emails from Teryl Sands, 1/09/24.

How Faculty Submit FPG Non-Academic Salary Advancement Applications Using the Dynamic Form

Non-Academic Advancement:

A couple of things to keep in mind. One is that faculty cannot use their FPG travel funds to pay registration fees. Typically, faculty pay or a sponsoring organization pays the registration. Two, remember the deadline for submitting is 90 days from the end date of the event. All applications must be submitted by the posted yearly deadline in mid-August to earn salary advancement for that academic year. Last, please use by clicking on the following NON-ACADEMIC SALARY ADVANCEMENT DYNAMIC FORM to submit for non-academic events making for a smoother process. Faculty can also track submissions (see My Forms in upper right).

Using the Dynamic form, each faculty member will fill out the form with their employee information, the complete event information, and a thorough written justification. Depending on the event, the documentation required will vary. Begin by identifying the correct option and learn the required documentation below:

o Pre-Approved Internal Events:

Complete the non-academic advancement form and select Pre-Approved Internal Events. Put in the hours as per the event description. Provide documentation of the

internal event in the form of the email announcement, your registration, or website description. You can also do a screenshot of the event from the Upcoming Pre Approved

Internal Events at Maricopa webpage. Attach as a PDF to the Dynamic Form. The event sponsor will provide all other documentation including proof of your attendance.

o Option A: (Not to exceed 6 hours per day).

Note that most all day events (i.e. conferences, workshops, seminars) are set at 6 hours in consideration of meals and breaks for a full day and 3 hours for half day. For an in-person activity, provide a copy of your name badge or certificate of completion, registration, the event description (website), and a clearly marked schedule of events indicating the sessions that were attended by the faculty member. For an online or virtual conference, include everything listed above, and faculty are required to include screenshots at the start and end of each virtual presentation. Attach all the required documentation as PDF files to the Dynamic Form.

o Option B: (Only use if requesting more than 6 hours a day for in-person activity)

Faculty must include the Option B Form if requesting more than 6 hours per day. Faculty to itemize hours. Complete the non-academic form and must include

The Option B form itemizing hours. For an in-person activity, provide a copy of your name badge or certificate of completion, registration, the event description (website), and a clearly marked schedule of events indicating the sessions that were attended by the faculty member. For an online or virtual conference, include everything listed above, and faculty are required to include screenshots at the start and end of each virtual presentation. Attach all the required documentation as PDF files to the Dynamic Form.

o Option C: (Online, non academic web-based learning)

For a web-based activity, provide registration, certificate of completion or proof of attendance, the event description (website), and a clear schedule of events/agenda indicating the schedule or number of hours required to complete the activity. Faculty may include screenshots at the start and end of a virtual presentation. Attach all the required documentation as PDF files to the Dynamic Form.

General Instructions about the Process:

Follow general submission instructions:

Submit your salary advancement application by using the Dynamic Form above.
Be sure that your application is complete, signed, and dated along with the required supporting documents as PDF files.
After you have submitted your form using dynamic forms, I will receive it. I will then review it for accuracy and completeness. If there are any issues, I will return it to you using the dynamic form return for revision process. If there are no issues, I will process your application which will then be reviewed by the FPG Chair and FPG Administrator at District.

Submit your completed Dynamic Form to process your application.

Work and Travel Experience:

Advancement may be available for work experience and travel experience; however, faculty are highly encouraged to apply for preapproval for these activities. For more information on these activities please click on Work Experience and Travel Experience

This information is copied from all-faculty emails from Teryl Sands, 4/13/23.

Dear MCC Faculty,

If you are planning on submitting for FPG Non-Academic Salary Advancement, please save this email and use this link to submit your applications.

Please do not use the link that was sent out to you in January. We are no longer using the two-page dynamic form in order to simplify the process. Please note that anything submitted prior to this email on the old two-page dynamic form, was processed. You do not need to resubmit.

From now on, use only the one-page dynamic form by clicking on the following link: Faculty Professional Growth Application - Non Academic Advancement.

This information is copied from all-faculty emails from Teryl Sands,9/1/22 and 9/22/22

If you were not able to attend the FPG Presentation today, please find the presentation attached for details on FPG Travel, Summer Projects, Sabbaticals, and Salary Advancement (Academic and Non-Academic).

Also refer to the FPG Programs Website for full descriptions of each of these opportunities as well as directions and required FPG Application Forms (Academic, Non-Academic, and Sabbatical Leave).

I have also attached an information sheet that summarizes the application requirements for the most typical professional growth activities.

You may also want to consult the FAQ section. Please take the time to read through the materials that we have provided as well as the FPG website.

FPG Application Process for Salary Advancment.pdf

Sands Morgan FPG Fall 2022.pptx.pdf

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FPG Salary Advancement is somewhat complicated because of the two kinds of advancement (Non-Academic and Academic) and the variety of activities within these two categories that can qualify for credit. Moreover, MCC has 272+ faculty from different disciplines with varied experience and education. Unfortunately, there is no “one size fits all'' with salary advancement.

FPG Advancement applications require thorough documentation along with a clear justification and description on the part of faculty. My main role within advancement is to review faculty applications for accuracy and completeness before being processed at the District.

If you have a question about FPG Salary Advancement, I will refer you to the available FPG information. If your question cannot be answered through this information, I will try to answer it or refer you to the appropriate person.

Reading the information below should help you individually decide if you want to apply for FPG salary advancement (Non-Academic or Academic), the kind of activities you will do to earn credit, and how to navigate the formal submission process to be awarded credit.

Please click here if you are interested in Non-Academic Salary Advancement.

What Non-Academic activities are most common? I’m glad you asked (wink).

Click here for a list of Upcoming FPG Pre Approved Internal Events. Why Pre Approved Internal Events? No registration fees, attendance provided by event sponsor, only requires the email announcement as documentation, multiple clock hours/days.
Also Conferences, Workshops, etc. related to faculty discipline or teaching. Why? Virtual or in-person options, multiple clock hours/days.
But faculty cannot use FPG funds for registration fees and must submit within 90 days of the last day of the event.
Fun fact: 18 clock hours = 1 credit hour of advancement.

Please click here if you are interested in Academic Salary Advancement.

Academic Advancement typically involves upper division, graduate courses, or a program of study for a degree.
100-200 level courses will require a clear justification. Faculty are encouraged to go through pre approval for lower level classes. No tuition waiver can be used.
Faculty to pay all associated tuition and submit within 2 years of the last day of class.
Fun fact: 1 academic credit hour = 1 credit hour of advancement (nice!)

So what are we actually talking about in terms of monetary salary advancement? Show me the money! Well, one (1) credit hour of salary advancement = $163.31, which is permanently added to a faculty member’s salary the following year (late 2023/early 2024 - yes, it’s a slow process…).

However, how a faculty member earns credit will vary widely. Remember, there is no “one size fits all” because each faculty member is different. There is time involved for everyone when applying for salary advancement. For this reason, faculty may want to consider non-academic activities that involve multiple hours or days when submitting for advancement.

Faculty can also do activities during summer break as long as applications are submitted before the last Friday of August 2023.

Take some time to review the FPG application forms to understand just what is involved each time you submit. I will also send out instructions on the submission process shortly.

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Because of the number and variety of FPG salary advancement applications submitted, I want to provide you with guidelines and steps for submitting both Non-Academic and Academic applications. I will be updating these documents as needed. Also please let me know if you have any suggestions or corrections.

Click here for the Guidelines and Steps for Submitting FPG Non-Academic Applications.

Click here for the Guidelines and Steps for Submitting FPG Academic Applications.

In order to help me expedite all FPG Applications, please follow these general instructions:

Please do not reply to this email with an FPG Application that needs processing. Compose a new email with the subject line “FPG Academic” or “FPG Non-Academic” and your last name. For example “FPG Non-Academic Sands.”
When saving your FPG application document, save/name it using your last name and a keyword(s) reflecting the activity. For example, “Sands ENG501” or “Sands ALA Conf”
Affix a digital signature to your form using your preferred PDF application or type your name using a script font.
Be sure that your fully completed, signed, and dated FPG application along with any required supporting documents are combined or merged into a Single PDF file. Your signed / dated application and any supporting documents will need to be a Single PDF File (Instructions for Combining into a Single PDF).
I will review it and send an email confirmation when I have processed your application.

The FPG website contains the FPG Application Forms and information and instructions on Non-Academic and Academic advancement. If you have a question about FPG Salary Advancement, I will refer you to the available FPG information. If your question cannot be answered through this information, I will answer it or try to refer you to the appropriate party.

Thank you for your interest in learning about FPG Salary Advancement.

Best regards, Teryl

Dr. Teryl Sands

Mesa Community College

MARICOPA COMMUNITY COLLEGES

Residential Faculty | English

FPG Representative | Advancement & Sabbaticals

Visit the Faculty Professional Growth Website for more information

1833 West Southern Avenue, Mesa AZ 85202

teryl.sands@mesacc.edu

https://www.mesacc.edu/departments/english

tel: 480-461-7780

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